Terms and Conditions
Last updated: 11 November 2026
Note
This is a translation for your convenience. Only the German version is legally binding.
1. Scope and provider
These terms apply to all contracts for the use of Role365 – the app at app.role365.de, the mobile apps and the website role365.de – between you and Dee Empire, Forststraße 6, 96264 Altenkunstadt, Germany (provider details: role365.de/impressum) (e-mail: support@dee-empire.com, phone: +49 9572 8744123), "we" below. They apply to consumers and businesses using Role365 for their own job search. The employer portal (arbeitgeber.role365.de) has separate terms. Different terms of yours only apply if we expressly agree to them.
2. What Role365 does
Role365 is a digital assistant for looking for work with employers who publish their jobs on Role365 themselves and were checked by us. Role365 shows you fitting jobs from these employers and rates how well they fit your profile, prepares applications with you, delivers an application after your approval to the employer's Role365 inbox, shows you the employer's status, messages and interview dates, prepares you for interviews and offers the assistant Nia. Role365 does not search other job boards and does not apply outside Role365. Fair-use limits apply to AI features (for example applications written by the AI per month or minutes with Nia per day). You see them in the app under Settings → Limits. When a limit is reached, the feature is unavailable until the next period; you can still apply yourself. Role365 is a tool. We owe you the features, not success: we promise neither invitations nor a job. Whether and how an employer responds to an application is for the employer alone to decide. The employer is responsible for the accuracy of its job ads.
3. Account
You need an account for Role365. You must be at least 18, give true information and confirm your e-mail address. Each person may have one account; it cannot be transferred. Keep your password secret and tell us if you suspect misuse.
4. Conclusion of the contract and costs
By registering you conclude a contract for the use of Role365. Role365 is free for job seekers: there are no paid plans and you do not enter any payment details. Role365 is paid for by employers. The contract languages are German and English. We do not store the contract text separately for you; these terms are always available at role365.de/agb.
5. Startbonus
For some jobs, Role365 pays a person hired through Role365 a Startbonus. The conditions at role365.de/startbonus apply.
6. Term and termination
The contract runs for an indefinite period. You can end it at any time without notice by deleting your account in the app or by writing to us in text form (support@dee-empire.com). We confirm a termination by e-mail. The right of both parties to terminate for good cause remains unaffected.
7. Right of withdrawal
As a consumer you have a fourteen-day right of withdrawal. Details are in the withdrawal notice at role365.de/widerruf. As Role365 is free for you, a withdrawal costs you nothing.
8. Your obligations
You use Role365 only for your own job search and only lawfully. The information in your profile and documents must be true; you may not upload anything you do not hold the rights to. In particular, you may not use Role365 for others or for mass applications, harass or deceive employers, scrape or overload the services, or circumvent security measures.
9. Applications to employers
Role365 delivers an application only when you approve it individually, and only to the employer of the job, in its Role365 inbox. The employer receives exactly the documents and answers you approved, and your contact details only if you chose so. Check content before you approve it; you are responsible for the accuracy of your information. You can withdraw an application at any time; the employer's copy is then deleted.
10. AI-assisted features
Some features use artificial intelligence, for example fit ratings, cover-letter drafts, summaries and the assistant Nia. AI results are suggestions and may be incomplete or wrong. They are not legal, tax, immigration or career advice. Role365 makes no decisions with legal effect for you; you decide what reaches an employer.
11. Availability and changes
We aim for high availability. Short interruptions for maintenance, security and because of disruptions at third parties (such as AI or e-mail services) cannot be ruled out. We may change Role365 for a valid reason – for example new legal requirements, security, changed third-party interfaces or the further development of the service. If a change affects your use more than insignificantly, we inform you in good time in text form; you may then end the contract within 30 days of the information or the change (§ 327r BGB).
12. Rights to content
Your content (CV, documents, texts) remains yours. You grant us only the rights we need to run Role365 for you – for example to store and process your documents and to deliver them to employers after your approval. The software, texts and trademarks of Role365 belong to us; you receive a simple, non-transferable right of use for the term of the contract.
13. Warranty and liability
Defects are governed by the statutory provisions, for digital products in particular §§ 327 et seq. BGB. We are liable without limitation for intent and gross negligence, for injury to life, body or health, under the Product Liability Act and where we have given a guarantee. For slight negligence we are liable only for breach of an essential contractual obligation – one whose fulfilment makes the proper performance of the contract possible in the first place and on which you may regularly rely – and then limited to the foreseeable damage typical for the contract. Otherwise liability for slight negligence is excluded. These rules also apply to our vicarious agents.
14. Blocking and termination by us
If you seriously breach these terms or the law, we may temporarily block individual features or your account and terminate the contract for good cause. We may terminate the contract with one month's notice. We take your legitimate interests into account and inform you beforehand where possible.
15. Data protection
How we process your personal data is described in the privacy policy at role365.de/datenschutz.
16. Changes to these terms
For existing contracts we change these terms only with your consent. We inform you of planned changes in text form at least six weeks in advance. If you do not agree, the previous terms continue to apply; either side may then terminate the contract with ordinary notice.
17. Dispute resolution
We are neither willing nor obliged to take part in dispute resolution proceedings before a consumer arbitration board. For questions or complaints, contact us at support@dee-empire.com.
18. Final provisions
German law applies, excluding the UN Convention on Contracts for the International Sale of Goods. If you are a consumer, mandatory consumer protection rules of the country of your habitual residence remain unaffected. If you are a merchant, the place of jurisdiction is our registered office. Should a provision be invalid, the rest of the contract remains valid; the statutory provisions then apply.
19. Use of the website role365.de
The website informs about Role365 and is free of charge. Enquiries through its forms (contact, partners, employers, waiting list) are non-binding and do not create a claim to a contract. Please give accurate information in them. You may view and share website content for private purposes; any further use, in particular automated reading, requires our consent.